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Customer ServiceWeb

Support Self-Serve Lookup Site

An internal web lookup for order, refund, and logistics questions. Agents enter an order ID and get guidance plus copy-ready replies.

The problem to solve

New support agents spend too long asking in chat. Order, refund, and logistics rules live in separate sheets, so replies are inconsistent.

Solution

Build a support lookup site: search by order ID or issue keyword, then show order state, matched rules, suggested reply, and next action.

Expected outcome

  • Top search for order ID or keyword.
  • Result sections: order info, matched rules, recommended reply, next action.
  • One-click copy replies; copied count increases.
  • CSV rule import and category filtering.

Example input fields

Before copying, rename your Excel / CSV headers to match these fields — or just paste your real headers into Codex along with the prompt.

CategoryTitleBodyKeywordsVariables

Copy-ready prompt

You are a senior web app engineer and a thoughtful product manager. Build a runnable, buildable, deployable web app directly. Use business language in the UI and choose sensible implementation defaults.

[Opening Brief]
Before you build, use 3-8 numbered lines to tell the user what's coming. If 3 lines do it, use 3 — one short sentence per line.
Picture, feel, result — not implementation. Plain words. Speak to "you".
Don't promise a timeline ("ready in X minutes") — you can't know. Don't wait for a reply. Follow the [Quick Start Protocol] below immediately.

[Goal]

Build an internal support lookup site where agents enter an order ID or issue keyword and get guidance plus copy-ready replies.

[Platform & Stack]

- Web app using Next.js + React + TypeScript
- Use App Router
- Rules and sample orders in src/data/seed.ts first
- Browser local storage tracks reply usage counts
- npm run build must pass

[Core Features]

1. Search workspace: order ID or keyword; Enter shows results.
2. Order info: status, logistics, refund, payment time, risk tags.
3. Matched rules by refund / logistics / quality / invoice with reason.
4. Suggested replies: 2-3 copy-ready replies in normal / calming / escalation tones.
5. Rule library: CSV import with category, keywords, condition, action, reply.
6. Stats: today searches, copied replies, escalation suggestions.

[Visual Style]

Tool-like web app: large search, clear result sections, prominent copy buttons; no marketing hero.

[Robustness]

No order found offers sample data; rule conflicts display by priority; missing CSV headers say exactly which column is missing.

[Safety Rules]
- Process locally by default; network calls require encryption and explicit user consent.
- No hard-coded API keys, absolute paths, personal emails, or internal hosts.
- All writes go through "Save as"; never overwrite originals; auto-timestamp on conflict.
- Do not invent npm packages; verify with npm view first.
- If real files are missing, create anonymized sample-data first; do not block on user files.

[Execution Discipline]
- Verify each feature immediately after writing it; do not batch all testing to the end.

[Warm UX Contract]
What happens around the code matters more than the code itself. The finish should feel like a gift.
- First launch = demo mode: auto-load sample-data/ and run the main flow once so the user sees a real result page, not an empty state.
- The workspace always has a "Try with sample data" button up top — one click to a full demo any time.
- Buttons, hints, and errors in business language. Example: "Can't find the Order ID column", not "Column 'order_id' not found".
- Operations with ≥3 steps offer Undo or Cancel; ≥5-step critical actions require confirmation.
- Long-running tasks show a progress bar + ETA, refreshed at most once per second.
- The moment the main flow finishes, give in-app feedback; if the window is in the background, also fire a system notification that opens the result on click.
- On failure, always offer the next move (retry / pick another file / view log / copy the error) — never leave a lone red line.

[Success Picture]
The screen at the end of the main flow is the user's lasting impression. Make it feel like a gift.
- Big-number outcome + a ≤30-word business-language summary. Example: "Reconciled 482 orders, 5 mismatches. Saved to Desktop/diff-2026-05.xlsx".
- Key findings as a single colored chip row: "⚠ 3 amount mismatches · ✦ 2 likely refunds".
- Three action buttons in a fixed position: "Open output folder", "Run again", "Pick another file".
- Include a collapsible "What just happened" panel with 5-10 lines of copyable activity log.
- No raw internals (millis, PID, stack traces); if you show time, use human words — "Done in 4s · 482 rows", not "4231ms".

[Project Structure]
├── app/               # Website pages, layouts, routes
├── components/        # Reusable UI components
├── lib/               # Business logic, validation, data transforms (testable)
├── src/data/          # Sample / seed data
├── public/            # Static assets
├── docs/              # User guide + deployment notes + known limits
└── package.json       # dev / build / start scripts

[Error Recovery]
When hitting issues, follow these strategies instead of retrying the same approach:
- Dependency install fails → check spelling, try one major version down, or use --legacy-peer-deps
- Website routing error → check app/ directory placement, page file names, and import paths
- Hydration error → move browser-only logic into useEffect or a client component
- npm run build fails → read the full error, fix types/routes/static asset paths, then rerun build
- Deploy fails → confirm local npm run build and npm run start pass before reading platform logs
- Styles broken → check CSS load order and selector specificity
- Same error 3 times → switch approach or downgrade that feature, do not keep retrying

[Delivery]
1. Build search workspace and seeded sample orders.
2. Implement rule matching, suggested replies, copy action, and stats.
3. Add CSV import, friendly errors, README, and build verification.

Acceptance checklist (all must pass):
☐ Sample order ID displays full results
☐ Keyword search matches rules
☐ Copying a reply increments copy count
☐ Imported CSV rules are immediately searchable
☐ Missing headers report the exact fields
☐ npm run build passes

[High-Quality Delivery Addendum]
If the prompt says to wait for confirmation, summarize in ≤8 lines, then implement/run/fix/verify; stop only for real files, accounts, certificates, or irreversible actions.

[Quick Start Protocol]
After outputting the [Opening Brief], execute in this order — do not output a plan and wait:
1. Initialize the website app project with TypeScript and App Router
2. Install core deps: next, react, react-dom, typescript, @types/react
3. Write a minimal app/page.tsx; confirm npm run dev opens the home page
4. Create sample-data/ or src/data/seed.ts with realistic anonymized business data
5. Implement features one by one; verify each immediately after writing
6. Finish with README, deployment notes, and npm run build / start verification

[Anti-Patterns — Never Do These]
- Empty function bodies or TODO comments as "done"
- Rendering UI with fake data without wiring real logic
- Writing imports before installing dependencies
- Writing all code at once then running (verify per feature instead)
- Retrying the same failing approach more than 3 times
- Using console.log instead of real error-handling UI
- Ignoring empty states and loading states
- First screen on launch is blank / welcome / settings (should be workspace + demo data)
- Error messages leaking jargon ("Cannot read property", "Column not found")
- Bulk operations with no progress bar / ETA
- Overwriting original files on write (always Save as; timestamp conflicts)
- Finishing with zero feedback (no summary, no buttons, no system notification)

[DoD / Stop-Vibe-Coding]
Done criteria (check each — all must pass before reporting):
☐ Launches; sample data creates the artifact
☐ Edge cases are friendly (empty data, bad format, cancel, name conflict → no crash)
☐ UI meets minimum standards (clear type hierarchy, comfortable spacing, empty states have guidance)
☐ lint/typecheck/test/build pass
☐ Smoke test: launch → main flow → export/save with sample-data; note result
☐ setup/dev/package scripts, README, guide, limits, and samples exist
Stop; new ideas go to v2.

[Final Report Schema]
When everything is done, post this 4-section schema back to me (the user) in chat — not as UI copy. Each section opens with an emoji; body in business language.
✅ Delivered: ≤5 core capabilities, business framing, no jargon.
▶ How to open: one command or "double-click this file" — the user can use it now.
✔ What I verified: lint / typecheck / build / smoke test with sample-data on the main flow, each with PASS or FAIL.
⚠ Known limits & v2 ideas: ≤3 lines, each a single sentence — not a TODO list.

After you copy

1

Open Codex Desktop and start a new task

2

Paste the whole prompt into the chat and send

3

Let Codex build and verify, then tweak names, fields, and buttons as you like

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